insignia Thermal Printing Support

Whether you require a mobile printer to enable flexibility while on the move or an industrial printer to meet demanding high-volume printing needs, insignia has a rugged and reliable printing solution to meet your company needs. Our support technicians are always at hand to assist our customers with any printer enquiries, troubleshoot an issue or provide additional onsite team training.

Additionally, our printer support hub is packed with buying guides, specification sheets, preventative maintenance tips and frequently asked questions.

General Thermal Printer FAQs

Clean your printhead using Isowipes (item #2900237) available from insignia. This should be done each time you change ribbon or label rolls (as a minimum) or if you are experiencing print quality issues.

Yes - do this using Isowipes (insignia item #2900237). This roller is called a platen and is a critical component for label feeding and print quality.

'DPI' stands for Dots Per Inch. The DPI of a printer is a measure of the printer's resolution – the higher the number, the finer the print will be. 203 DPI is suitable for most cases, though when printing very small sizes or images and logos, something higher like 300 or 600 DPI may be more suitable.

Straight, vertical lines are often caused by an issue with your thermal printer's printhead. Using Isowipes (insignia item #2900237), clean the printhead especially where the line occurs and look for any debris on the head. Replacement of the printhead may be required if the problem persists and is affecting your print quality or barcode scans.

Clean the printhead and platen following the instructions above. Re-thread the ribbon using the manufacturer's instructions (commonly attached to the printer) or follow the ribbon path arrows.

There are a number of causes for this symptom. Most commonly it's the incorrect ribbon/label specification for the media/application. It can also be caused by insufficient heat/pressure from the printer settings or adjustment.

Quality barcodes are achieved when a printer is well maintained and is adjusted to the appropriate settings to produce a good result. Due to the critical nature of the barcode if it does not look well defined it will not achieve a good scan.

Check the darkness or heat settings in the label software otherwise adjustment may be required through the printer settings if not controlled by software.

If this is occurring you should clean the platen roller and printhead. Do this using an Isowipe (insignia item #2900237).

This occurs when the ribbon does not feed through straight with the printhead. Check the ribbon is threaded correctly. Adjustment may be required on the printer.

As labels are printed from your printer, a rewind unit 'rewinds' the printed labels onto another roll. This can aid in areas such as storage and portability.

A rewind unit can be internal (if that is an option supported by the printer model) or external (utilising a standalone unit with its own power supply). A standalone external rewind unit will work with most label printers.

Printers will generally have manuals and Windows driver available on CD for download. Specific label printer software like BarTender is recommended to maximise the potential of using a label printer.

For more information on BarTender barcoding and labelling software, please click here.

Check your original label specifications are the same as the new label. The most common issue is changing from a Thermal Direct label (no ribbon required) to a Thermal Transfer label (ribbon required).

Check the label and/or ribbon path is correct as per the manufacturer's instructions.

It sure can! Thermal transfer printers can also operate as thermal direct printers, though thermal direct printers cannot print thermal transfer as it does not allow for the thermal ribbon required.

Yes, if you use a colour ribbon. Normally this will only give a single colour.

There are multiple factors that influence which printer is right for you including printing volumes/output required, printing environment, usage, and budget. For advice on the best type of printer for your application, call our printer experts on 1300 467 446.

Follow the manufacturer's instructions as to what ribbon is required (specifications) and the correct method for loading.

Follow the manufacturer's instructions as to what label is required (specifications) and the correct method for loading.

Tutorial Videos

Bixolon R-200


Cleaning your Printer

Changing the Ribbon


Datamax O'Neil M-Class

Datamax O'Neil H-Class

Datamax O'Neil I-Class Mark II

What is Thermal Direct Printing?

Zebra ZM400


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